Church Tabletop Exercise Template - Active Shooter

Resilience is the ability to absorb the impact of an interruption, disruption or loss while continuing to provide an acceptable level of uninterrupted service.

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Rules for Players

·         Relax…this is a no-fault, low-stress exercise

·         Respond based on your current capability

·         Feel free to improvise 

Purpose

This scenario will consist of an exercise during which members of the Crisis Management Team (CMT) will be challenged to determine the actions you would take for a specific disaster scenario. Our test disaster in Scenario One consists of a power outage due to a hurricane. You will walk through the actions you would take per our disaster recovery plan.  The objective of this exercise is to assess the viability of the plan, find flaws and missions and improve the plan. It also educates staff and recovery team members about the plan strategies, limitations and assumptions. 

Scenario

In this scenario, a distraught father who has lost custody of his child shows up to get that child from a religious education class. When the religious education teacher in the class informs the father that she has responsibility for the child, the distraught father produces a hand gun. He states that he will not use the gun as long as he is allowed to take his child from the class.

Crisis Management Testing

This crisis management testing exercise process works to establish a clear procedure is available if we have to escalate from an incident response to full crisis management. This exercise helps to train crisis team members in their role so they know what to do if the CMT is activated. The CMT must manage the details of the crisis so that it has minimum impact. At the end of the exercise, we will have a better idea of what measures need to be in place for all critical objects and assets. This will guarantee continuity of processes in an acceptable time after a crisis.

Scenario Test Record

Test	What	Who	Date	Y/N	Comments
Crisis Management Team	Advise Coordinator of major event
	Serve as adviser for coordination of tasks
	Evaluates event
	Declares event a disaster
	Activates Disaster Recovery Plan
	Maintains event log
	Monitors and provides status of all events
	Identified problems and issues
	Escalates problems and issues
CMT Coordinator	Notify Crisis Management Team Coordinator
	Draft and submit Working Objectives Report
Activate CMT	Chair meetings and ensure appropriate attendance.
	Contract the Crisis Management Team
	Determine response strategy, priorities and action plans
	Ensure effective internal and external communications to key stakeholders
	Oversee prioritizing of resources to support response
	Minimizing disruption and return to routine operations as quickly as possible
	All Employee Email distribution?
Activate Social Media Control Plan	Establish who's in charge of social media?
	What is the plan to manage social media before, during and after the disaster?
Activate Staff Assistance	Employees concerns/impacts
	What do you tell staff/parish/Archdiocese
	Supplies needed
	Evacuate or shelter in place
	Confirm evacuation routes
	Water may be contaminated…do we have enough bottled water for everyone
Activate Call Tree	A test designed to teach who to call first and to validate the currency of contact lists and the processes by which they are maintained
Activate Facilities Support	Evaluate facilities Impacts Monitor news via TV and radio
	Server room impacts
Activate Finance Process	Ensure funds are available for recovery
	Ensure that all recovery expenditures are properly documented
	Authorize placement of orders and invocation of emergency procurement agreements for equipment
CMT Coordinator	Performs post event review, writes lessons learned and assigns issue resolution

  

What have you learned from this exercise?

   

Name three strengths to handle an event.

   

Name three gaps we have for handling an event?

   

What should be the next steps in planning and preparing for an event?

  

List three short- and long-term actions to this exercise for follow up (in order of importance).

How to Prepare for a Huge Hurricane

See my prior list (August 2011) of how to prepare for a huge hurricane here.
The meteorologist, polymath, and weather expert Mike Smith has additional steps he recommends at the Mike Smith Enterprise Blog.
I repeat his suggestions below. Visit his website for updates. He's brilliant at knowing the weather and its impact on our lives.

There are many excellent hurricane prep lists out there. Here are my suggestions for things to do at this point with the storm about 2.5 - 3 days away. Most of the things I recommend will eventually be used even if the storm does not affect your specific location. 

1. Get prescriptions refilled now, especially if you doctor must approve the refill. 
2. Toss out any expiring food, clean cat litter boxes, empty all trash cans in the house, including bathrooms. Otherwise the odors could get bad.
3. Gather your utility bill (proof of current residency!), passport and any other important papers so you can take them with you if you should have to evacuate due to the hurricane’s winds and/or the hurricane’s flooding. Put together a "go kit."
4. If you are in the hurricane wind area, see this information for preparing your home. 
5. Prepare bottles of water by filling them 90% (allowing for expansion when they freeze) and putting them in your freezer. They will keep the freezer cool longer if the power fails. They will also serve as emergency water. Freezers stay cold longer when full. So, if you have two freezers, consider consolidating the contents. 
6. Pet food and supplies? I'm not an expert in pets so I leave that to you. 
7. Batteries for everything. Lots of batteries. Full charge for cell phone and laptop. Keep them fully charged. 
8. If you have a relative at home that requires electricity for life-assistance purposes, you may want to move he or she outside of the higher wind zone. 
9. If you can get an electrician to install a generator, get it done. Do not try to install a generator yourself. 
10. If you don't have a generator, get a power inverter or two. Radio Shack and similar stores sell them. They are a "poor man's generator" and will keep your cell phone, laptop, and similar items charged. Tell the person in the store what you want to run off it so you get one of the right size. Do not try to run the inverter for hours at a time as that is tough on your car's battery. Charge the (for example) cell phone and let the charge run all the way down, then use the inverter to recharge. 
11. Keep your car's gas tank full.  
12. If you have a wood-burning fireplace and you know your chimney is clear, get wood. Keep some indoors to keep it dry during the storm. You may need it to heat your home, especially since the power failures could last for weeks in some area (i.e., toward the first of October). 
13. If you live in a 250-year flood plain (you can check at city hall or your library) or on the coast figure out your evacuation strategy now. Make your list of things you will take with you. Be prepared to leave at short notice. Have a paper map of the region as your first choice of evacuation routes may be cut off. 
14. Fill a few gas cans (the type you would use for your mower) to have extra in the event of power failures for your auto or generator. 
15. Purchase extra food staples. Without power, stores will be closed. Things that require less preparation are better. Bottled water is especially important. 
16. Purchase booster batteries for your cell phone and other essential equipment. If you need insulin or other medicine that must be kept chilled make plans now!
17. Consider what you would do if you were without electricity for a month. If you have an invalid living with you that requires electricity, there will be areas that will be without for weeks. Be proactive. 
18. If you live in a heavily wooded area, does someone in your vicinity have a gasoline-powered chain saw? Does it have fuel and a reasonably good chain/blade? Test it, now. 
19. Get to an ATM. Without power, credit card readers and ATMs will not be working. In a disaster, cash is king!
20. If you are in the high forecast wind area, thoroughly photograph your home and possessions now. You will need it for insurance purposes. This includes trees, shrubs, etc. Then, if using a digital camera, upload to internet so it will be there after the storm in case the worse happens. You can use it then to document damage for insurance purposes if the worst occurs. 
21. Stay away from downed power lines!
22. If you evacuate, turn off the main water line. 

 Here is additional information on Mike Smith from his website. 

Here is some information from our parish Emergency Preparedness Expert-

Prepare spiritually and physically. Pray. Pray always, and if you don't, an earthquake and major hurricane within one week should make you begin. Here is how you may prepare physically.

Hurricane Irene is forecast to impact the State of Maryland this weekend. Although there are still uncertainties in the final track of the storm, we urge all residents to begin to prepare now.  Please remember that this is a large and powerful storm and it will not need to pass directly over Carroll County to cause heavy rainfall and high winds. You can receive up to date information on Hurricane Irene directly from the National Hurricane Center at http://www.nhc.noaa.gov and your local National Weather Service office at: http://www.erh.noaa.gov/phi/. Also, see the VueToo and Meteorological Musings (Mike Smith) link below.

Additional information can also be found at.

https://www.facebook.com/notes/cecil-county-department-of-emergency-services/hurricane-irene/266632026697500.

Please consider the following items as you prepare for Irene.

Make sure your family, friends and other important phone numbers are available.

Know where your family, friends and neighbors are in case you need them or they need you.

Have emergency supplies ready BEFORE the storm.

Check your emergency kit. Learn more about what to keep in your kit at http://www.ready.gov

   Ensure that insurance information is current and stored in a safe location.

   Secure any outdoor items.

   Check and clear rain gutters and drains.

   Check the serviceability of sump pumps if your home has one.

   If you must leave your home, do not cross flooded roadways.

   Ensure that you are registered to receive emergency notifications from the Department of Emergency Services at http://www.ccdes.org

Earthquakes: Do not call 911 for information about the earthquake, only to report an emergency.

If you smell gas or suspect a gas leak:

Leave the area immediately and go to a location where you no longer smell gas, and report the leak by calling 911 (If Fire Rescue is not already on the scene).

In any event: Do Not:

   Light matches or smoke. Avoid use of all open flames.

   Try to locate the source of the gas leak.

   Use any electrical device, including cellular phone, I-pods etc.

   Turn light switches On and Off.

   Re-enter the building or return to the area until it has been declared safe to do so by Fire Rescue Personnel